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federalUnited StatesCommunity Development Block Grant (rental housing activities)recordkeeping

A CDBG housing activity file must document the assisted units, each LMI household's size and income, and the rent charged

cdbg.recordkeeping.housing_activity_records · v1.0.0

For each activity carried out for the purpose of providing or improving housing that is determined to benefit low- and moderate-income persons, the recipient must keep a copy of the written agreement with each landlord or developer receiving CDBG assistance indicating the total number of dwelling units in each multifamily structure assisted and the number of those units that will be occupied by low- and moderate-income households after assistance; the total cost of the activity including both CDBG and non-CDBG funds; the size and income of the household in each unit occupied by a low- and moderate-income household; and, for rental housing, the rent charged or to be charged for each dwelling unit in each structure assisted together with the information necessary to show the affordability of the LMI-occupied units under the criteria the recipient established and made public.

570.506(b) permits substitutes for income-by-family-size documentation in defined circumstances -- evidence of qualification under another programme with income criteria at least as restrictive, evidence of homelessness, a verifiable self-certification of income, or a referral notice from an employment agency that maintains the supporting determinations. Those substitutes are stated for the national objective records generally, so confirm which the grantee relied on before treating a file lacking source documents as deficient.
Confidence
high
Effective from
2025-03-03
Last reviewed
2026-08-31

Evidence required

  • Rent roll(at_least_one)
  • Tenant Income Certification(at_least_one)

Citations

All sources verified within 1 day
  • Community Development Block Grants
    24 CFR 570.506(b)(4)
    regulationSource ↗verified 1d ago
  • Community Development Block Grants
    24 CFR 570.506, introductory text
    regulationSource ↗verified 1d ago
  • Community Development Block Grants
    24 CFR 570.506(b)
    regulationSource ↗verified 1d ago